Off-Campus Policies & Rates

• Billing is based on time with a four-hour minimum rental. An estimate is prepared and your deposit will be based on the estimated costs. Final event billing will be prepared on the next business day after the event.
• All Off-Campus events must be paid seven (7) days prior to the event.
• A reservation cannot be confirmed without billing arrangements being provided. This includes billing address, billing contact, and required deposits. All events will require a nonrefundable deposit. The payment schedule will be outlined in the Campus Use Agreement and all payments must be received by the deadlines. Past due invoices will result in the cancellation of the event and future reservations. 
• LSU Auxiliary Services defines “fronting” as a registered student organization or department using their rate structure to benefit an outside entity, without meeting all requirements for the discounted rate. Any organization or department discovered “fronting” will be required to pay the proper rate for their reservation and may have future reservations cancelled.
• Should the space require cleaning outside of standard operating procedures, there will be a $150 cleaning charge. This includes the remove of food or trash. Documentation will be provided.

• Equipment: Only authorized persons will operate equipment in the Union Theater. Groups are allowed to bring in additional equipment with prior approval that is discussed at the pre- production meeting. Any outside vendor must be University approved.
• Technical and House staff needs will be determined at the pre-production meeting by Union Theater staff. If additional contracted staff is required, the off campus entity is responsible for confirming and any associated costs.
• Clients are allowed to provide volunteers for portions of front of house needs, in addition to necessary Union Theater house staff. Union Theater staff are required to meet with these volunteers prior to the event.
• Required Breaks: Stage crew are required to take a 15-minute break every 2.5 hours and a 30 minute break every 5 hours. All crew are required a minimum of a nine-hour break between evening clock out and morning clock in.

• The deadline for cancellation is 9:00 a.m. seven (7) business days preceding the event and must be received in writing. All deposits are nonrefundable.
• Repetitive cancellations will result in reservation privileges being reviewed and potential revoked.

• Loading Dock: Temporary access to the loading dock located on Tower Drive is available to load and unload before and after the event. Parking is not allowed on the loading dock when an audience is in the house.
• Backstage Areas: Access to the backstage areas needs to be limited to individuals necessary to the event’s success. If your event requires VIP only backstage access, the client is responsible for creating the required credentials.
• Stage: Only event specific individuals can be on stage before, during, and after events.
• Theater House: No tape or adhesives is to be used on the chairs, railings, walls, windows and or orchestra pit panels. All house signage needs to be approved by theater staff. Changing in the house during rehearsals is not allowed. Quick change areas can be requested to be set up backstage during the pre-production meeting.
• Dressing Rooms: Each dressing room has a number of capacity on the door. This max number should be followed. Chairs must not be moved into other dressing rooms or into the hallway. The hallway and the area under the stairs should not be used for dressing or “getting ready” These spaces must stay clear at all times to adhere to fire code.

PLEASE NOTE: If minors are a part of your event, all spaces will remain closed and locked until the adult supervisor is in the space. The dressing areas, hallways and reception room housing minors must ALWAYS have a chaperone on duty and in the space. If students are found in an area without a chaperone, the renter will be notified and future bookings may be suspended.